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Printer & Copier Rentals in Orlando for Events & Trade Shows

Color laser, multifunction, black & white, and badge printers — delivered to your Orlando venue, set up by our technicians, and supported 24/7.

OCCC· Rosen · Gaylord Palms & all Orlando venues
Daily · weekly · monthly rates
100%best price guaranteed.
On Site Tech Support for Events

24/7 Tech Support

Aria AV rental includes access to 24/7 technical support. For large trade shows we assign a dedicated project manager who stays with your event from setup through teardown.

Event Ready Configuration

Event Ready Printers

Custom configuration is one of our most requested services. We can pre-install your specific settings and apps, apply company branding & configure Wi-Fi settings.

Aria AV Rentals | Orlando Printer Rentals

Fast Orlando Delivery

Aria AV is built for speed. For most standard orders, delivery is confirmed and dispatched within 24 hours of a finalized quote.

100% Lowest Price Guaranteed

100% Price Guaranteed

Aria AV offers a 100% Best Price Guarantee on all technology rentals nationwide. Our pricing is all-inclusive and fully transparent.

Quote Request

Printer Rentals in Orlando Near You

While in Orlando for trade shows, if you are searching for “Printer Rentals near me“, you have discovered the #1 Printer technology services. The city of Orlando is a hub for conventions and technology events. Some of the largest conventions and technology events takes place here in this great city. And we are proud to rent printers in many local areas zip codes including:

32789, 32801, 32802, 32803, 32804, 32805, 32806, 32807, 32808, 32809, 32810, 32811, 32812, 32814, 32819, 32822, 32822, 32822, 32822, 32822, 32824, 32827, 32829, 32832, 32834, 32835, 32839, 32853, 32854, 32855, 32856 and more.

Best Printer to Rent for Events

B&W Printer Rentals

HP-601dn-printer-rental

We’re your #1 source for both short-term rental and long-term B&W printer rentals for businesses and events, with flexible rental agreements and accessory options. Paper and ink packages available.

Color Printer Rentals

Color Printer Rental for Events

Aria AV specializes in printer rentals for any need, long or short term rentals. Aria carries a wide range of printers with prices that won’t break the bank. On-site technical support is also available.

Copier Rentals

copier rentals

High quality, cost efficient printers and copiers with latest cutting edge technology. Our copier rentals come with all the accessories necessary for your event.

What our Royal Customers are Saying?

As the senior strategist at our company I have used Aria AV multiple times over the last few years, including renting smart phones for a tradeshow VR event, and laptops to facilitate remote filming of clients and testimonials. In every case Leticia and the Aria team have helped make our plans a success: From sourcing the hardware, pre-loading software, or even tracking and chasing down UPS. The customer service is amazing, and I would not hesitate to use Aria again for my next project.
Stefan MuirheadManaging Partner - Strategy Ignition72, Inc.
Aria came to the rescue for two of our virtual events that were happening simultaneously, at the recommendation from another AV company. We rented a numerous amount of at-home production kits for speakers across the United States. Between the accounts, technical, and finance teams, we had seamless deliveries, on the spot tech checks, and wonderful customer service. We will be sure to utilize Aria for future projects!
NicoleIvory Worldwide
I have utilized services of Aria on several occasions for trade show and for corporate events. Their rental equipment and service is outstanding. I will highly recommend them to any one for Tablets and iPad rentals.
Tim AMaryland

How Orlando printer rentals work

1

Get a quote

Tell us your event date, venue, printer type, and quantity. We respond within 24 hours with all-inclusive pricing.

2

We deliver

Your printer is delivered directly to your Orlando venue — OCCC booth, hotel conference room, or registration desk.

3

Set up & support

Our technician sets up and tests the printer on-site. 24/7 support is available by phone throughout your rental.

4

Hands-free return

When your event ends, our team returns to collect the equipment. You handle nothing.

Delivered to your Orlando venue

We deliver printer rentals to every major Orlando convention center, resort hotel, and conference venue — including move-in coordination with your general contractor.

Orange County Convention Center (OCCC)

North, South & West concourses — exhibitor booths, registration desks, and general session rooms across all buildings

Rosen Shingle Creek

524,000 sq ft of meeting space — ballrooms, breakout suites, and registration areas across the full resort campus

Gaylord Palms Resort & Convention Center

400,000 sq ft of Marriott-managed convention space — general session and breakout room printer deployments

Walt Disney World Swan & Dolphin

331,000 sq ft combined — both hotel properties served simultaneously in a single order with one point of contact

Hyatt Regency Orlando

315,000 sq ft — conference rooms, exhibit space, and registration desks throughout the International Drive property

Hilton Orlando & All I-Drive Hotels

Plus: Caribe Royale, Renaissance Orlando at SeaWorld, Signia by Hilton Bonnet Creek, Wyndham Grand, and all International Drive conference hotels

Other Technology Rentals in Orlando

Smasung 55 Signage Rental

Orlando Monitor & Display Rentals

4K commercial displays 24"–115" · Touch Screens · Outdoor · Rotating signage

Phones and Tablets for Events

iPad & iPhone Rentals Orlando

iPhone 16 and 16 Pro Rentals iPad Pro M4 · iPad Air M2 · Galaxy Tab S9 · Matched sets · MDM enrollment

Aria AV Rentals | Orlando Computer Rentals

Laptop & Computer Rentals

MacBook Pro M3 · Dell XPS · HP EliteBook · Lenovo ThinkPad · Fleet imaging

Aria AV Rentals | Orlando LED Wall Rentals

Orlando LED Video Wall Rentals

P1.5–P6 · Aluvision, BeMatrix & Infield · Indoor & outdoor · Any size

Orlando printer rentals

Frequently asked questions

Common questions about renting printers and copiers for Orlando trade shows, conferences, and corporate events — answered clearly.

4 Printer categories
24/7 Tech support
Toner Included every order
100% Best price guaranteed
  • Printer inventory

    Aria AV rents four categories of printer in Orlando — all delivered, set up, and supported at your venue.

    Color MFP — print, copy, scan, fax High-speed color copier — 40–60 PPM B&W laser printer — 40 PPM Badge & label printer — Zebra thermal
  • Included
    Toner included — every rental
    One ream of paper per printer
    Additional paper packages available
    Supply your own paper — also fine
  • Orlando venues

    Yes. Aria AV delivers to every major Orlando convention venue and conference hotel.

    Orange County Convention Center
    Rosen Shingle Creek
    Gaylord Palms Resort
    Disney Swan & Dolphin
    Hyatt Regency Orlando
    Hilton Orlando & all I-Drive hotels

    We coordinate delivery timing with your move-in schedule and general contractor. Our technicians handle setup and teardown at every location.

  • Rental periods
    Daily rate Weekly rate Monthly rate Flexible extensions available

    Need to extend your rental mid-event? Contact us and we will accommodate the extension — we understand events run long.

  • On-site support

    Yes. A technician delivers and sets up every printer rental. We handle everything before we hand over the printer.

    Unpacking and positioning
    Network or Wi-Fi connection
    Test print before handover
    Paper loaded and ready

    24/7 phone support is available throughout your rental. On-site technician coverage during multi-day events is available for larger deployments.

  • Emergency support

    Aria AV provides 24-hour technical support by phone for every rental. Our technicians can remotely diagnose most issues immediately. If on-site support or a replacement unit is needed, our team dispatches as quickly as possible.

    We do not leave an Orlando event without a working printer. Replacement units are available for dispatch to any Orlando venue.

  • Badge & label printers

    Yes. Aria AV rents Zebra ZD420 and ZD620 thermal badge printers for on-demand badge printing at event registration desks.

    Cvent compatible Eventbrite compatible Boomset compatible USB & network connectivity Lanyards & badge stock available Fleet orders 4–20 units
  • Best price guarantee

    Yes. Aria AV offers a 100% Best Price Guarantee on all printer rentals in Orlando. Bring us a written quote from another provider and we will match or beat it.

    All pricing is all-inclusive — delivery, technician setup, toner, paper, 24/7 support, and pickup. No hidden fees.

Ready to rent a printer for your Orlando event?

Tell us your event date, venue, printer type, and quantity. We return a no-obligation quote within 24 hours with all-inclusive pricing.

Request a Quote Call 866-840-1472

Color MFP  ·  High-speed Copier  ·  B&W Laser  ·  Badge & Label  ·  OCCC & all Orlando venues  ·  100% best price guaranteed

Nationwide Printer  Rentals for Convention Centers

We provide a single point of contact for our Orlando Business clients who hold trade shows or events in multiple cities across USA.

Nationwide Convention Centers for Events

Aria AV Rentals is a trusted partner and supports events and trade shows in all major U.S. convention centers including: Javits Center New York, Las Vegas Convention Center, McCormick Place Chicago, Orange County Convention Center Orlando, Georgia World Congress Atlanta, San Diego Convention Center San, and many more . No matter the location, you receive the same professional equipment and reliable service

 We also offer state-of-the-art Laptops, iPhones, Computer and AV systems and promise to deliver the best experience for our most demanding clients. Compare our equipment rental cost in your city and get the most competitive price quote now.

Anaheim, Arlington, Atlanta, Austin, Baltimore, Boston, Charlotte, Chicago, Columbus, Dallas, Denver, Fort Worth, Grapevine, Houston, Indianapolis, Irving, Kansas City, Jacksonville, Kissimmee, Las Vegas, Louisville, Los Angeles, Miami, Milwaukee, Minneapolis, Nashville, New Orleans, New York City, Orlando, Philadelphia, Pittsburgh, Phoenix, Portland, Rosemont, Sacramento, Salt Lake City, San Antonio, San Diego, San Francisco, San Jose, Scottsdale, Seattle, St. Louis, Tampa, Tucson, and Washington DC.