AV Event Production Rentals — Audio, Video, Lighting & On-Site Technicians for Trade Shows & Conferences
Sound Systems, Projection, LED Video Walls & Expert Labor — From General Sessions to Breakout Rooms, Delivered & Supported
Aria AV Rentals provides complete audio-visual event production for trade shows, conferences, corporate events, and conventions nationwide. We supply the full AV technology stack — sound systems, wireless microphones, projectors, LED video walls, screens, display monitors, and lighting rigs — and the certified technicians to install, operate, and manage every element from setup through teardown.
Our local hubs in Las Vegas and Chicago put us at the center of the two most active AV event production markets in North America. Every major convention center, hotel ballroom, and trade show floor in both cities is a venue our team knows intimately. Nationwide, we deploy project managers and lead technicians to any event venue in the United States.
Projection & Screen Rental for Events
Aria AV rents Panasonic and Lumens professional projectors for trade show exhibits, general sessions, breakout rooms, and corporate presentations — along with fast-fold screens, rear projection systems, and edge-blended multi-projector setups for wide-stage productions. Every projection system arrives with a technician-verified alignment, color calibration, and connectivity test before the first session.
Projection equipment available:
- Panasonic PT-series laser projectors — 10,000 to 30,000 lumens for any room size
- Short-throw and ultra-short-throw projectors for constrained installation environments
- Lumens 4K document cameras and capture devices for presentation recording
- Fast-fold screens: 6’×8′, 8’×10′, 10’×13′, 12’×16′ and custom sizes
- Rear projection systems for trade show exhibits and back-lit stage installations
- Edge blending processors for panoramic multi-projector installations
- Screen stands, pipe-and-drape frames, and ceiling rigging hardware
- Presentation switchers — Extron, Crestron, and Christie configurations
- Wireless presentation systems — Barco ClickShare, Mersive Solstice
- Confidence monitors and presenter preview systems
- Video distribution amplifiers and long-distance signal extenders
LED Video Walls for AV Events
LED video walls deliver the most visually commanding presence available for main stage general sessions, conference backdrops, and trade show exhibits. Aria AV’s LED inventory spans P1.5 fine-pitch panels through P6 outdoor tiles, with Aluvision, BeMatrix, and Infield name-brand tile systems available in any custom size and aspect ratio.
LED video wall specifications:
Pixel Pitch | Best viewing distance | Typical use case |
|
|
|
P1.5 (1.5mm) | 1 m and above | Executive boardrooms, close-view stages, high-resolution backdrops |
P1.9 (1.9mm) | 1.5 m and above | Ballroom main stages, conference backdrops, general sessions |
P2.5 (2.5mm) | 2 m and above | Trade show exhibit walls, mid-size general sessions |
P3.1 (3.1mm) | 3 m and above | Large ballrooms, convention center stages |
P3.9 (3.9mm) | 4 m and above | Arena productions, large-scale general sessions |
P4.8–P6 | 5 m and above | Outdoor events, large-format architectural installations |
Audio Systems & Sound Equipment Rentals
Professional audio is the most critical element of any conference, general session, or corporate event — and the most likely to cause visible problems if it fails. Aria AV rents professional-grade audio systems from leading manufacturers including Shure, QSC, JBL, BEHRINGER, and Sennheiser, with experienced audio technicians who handle system design, setup, soundcheck, and live mixing for the duration of your event.
Audio equipment available:
- Shure ULX-D and QLXD wireless microphone systems — handheld and lavalier configurations
- Sennheiser EW series wireless microphone systems
- Wired podium, gooseneck, and panel conference microphones
- QSC K-series and K.2-series powered speakers (800W to 2,000W per cabinet)
- JBL SRX series line array systems for large ballrooms and general sessions
- BEHRINGER X32 and X-AIR digital mixing consoles
- Subwoofers and front-fills for large room coverage
Why Event Planners Choose Aria AV
Aria AV has built a great reputation for providing quality event production rentals combined with excellent customer service. And we offer a wide range of event technology to choose from. Our vast selection makes it easier to find the perfect equipment for your needs. Furthermore, our competitive pricing and clear terms and conditions have no hidden charges.
Our trained staff make it easy to rent event production items online or in-person pickup.
We take pride in customer support to help with any questions or issues that may arise during the rental period.
- And we offer 100% guaranteed lowest rates anywhere in the nation.
Over 1000+ Live Event Rentals
Take a peek at some of our work!
Frequently Asked Questions
Common questions about renting AV equipment and production services for trade shows, conferences, general sessions, and corporate events — answered clearly.
- Full AV Stack
Aria AV rents a complete audio-visual production stack for events of every scale.
Shure Wireless Mics QSC & JBL Speakers BEHRINGER Mixing Consoles Panasonic Laser Projectors Fast-Fold Screens LED Video Walls P1.5–P6 Intelligent Lighting Confidence Monitors Hybrid Streaming Kits - On-Site Support
Yes. Every AV production rental includes a dedicated project manager and certified on-site technicians who handle load-in, system installation, soundcheck, show operation, and teardown. Our production staff covers every discipline.
Project managersAudio engineersLED / video techniciansLighting operatorsCertified riggersLead AV technicians - Event Types
Aria AV handles AV production for trade shows and conventions, corporate conferences and general sessions, product launches and press events, award ceremonies and galas, multi-room breakout deployments, corporate training programs, hybrid and livestreamed events, and exhibit hall installations. We serve events from 20-person breakout rooms through 10,000-attendee main stage productions.
- Hybrid & Streaming
Yes. Aria AV provides full hybrid event production including video capture systems, broadcast-quality cameras, streaming encoders, recording systems, and managed live stream delivery to YouTube Live, Zoom Webinar, Vimeo, and custom RTMP endpoints. Our hybrid production packages integrate seamlessly with the in-room AV system so remote audiences receive a synchronized experience.
For hybrid conferences, we recommend combining a main stage LED video wall with broadcast-quality camera capture — remote audiences see the same stage experience as in-person attendees.
- Microphones
Aria AV rents Shure wireless microphone systems including ULX-D and QLXD series handheld and lavalier configurations, Sennheiser EW series wireless systems, and wired podium and panel microphones. For large multi-room conferences, we provide frequency-coordinated wireless systems to prevent interference between adjacent rooms.
Shure ULX-D Wireless Shure QLXD Series Sennheiser EW Series Wired Podium Mics Lavalier / Lapel Mics Conference Panel Mics Speaker Timer Systems - Projection & Screens
Yes. Aria AV rents Panasonic PT-series laser projectors from 10,000 to 30,000 lumens and fast-fold screens from 6×8 feet through 12×16 feet and custom sizes. Rear projection systems, edge-blending setups, wireless presentation systems, and confidence monitors are available as add-ons.
10,000–30,000 lumen projectorsFast-fold screens (custom sizes)Rear projection for exhibitsEdge blending for panoramic - Multi-Room
Aria AV manages multi-room conference deployments with a dedicated project manager coordinating the full event and a dedicated technician assigned per room or zone. We handle general session main rooms, simultaneous breakout rooms, registration lobby technology, and expo hall displays under a single contract. Our team stages equipment the day before opening and remains on-site through the final session.
One contract, one project manager, one invoice — regardless of how many rooms or how many AV zones your conference requires.
- Local Hubs
Our Las Vegas hub serves the LVCC, Mandalay Bay, the Venetian Expo, and every major Strip property — home to CES, NAB, and hundreds of annual conventions. Our Chicago hub covers McCormick Place, Navy Pier, and all downtown hotel conference spaces. Local presence means same-day emergency equipment delivery, technicians who know your venue's rigging points and power infrastructure, and zero cross-country freight costs on heavy audio and lighting equipment.
Heavy AV equipment — speakers, subwoofers, truss, lighting fixtures — costs significantly more to ship cross-country than a laptop. Local hub delivery eliminates this freight cost entirely.
- Venue Coordination
Yes. Aria AV regularly works alongside venue in-house AV teams and union labor crews at major convention centers including McCormick Place and the Las Vegas Convention Center. Our project managers coordinate with venue AV managers during the planning phase to align on power requirements, rigging permits, load-in schedules, and technical riders. We integrate as the technology provider while respecting venue labor agreements.
- Best Price Guarantee
Yes. Aria AV offers a 100% Best Price Guarantee on all AV equipment rentals and production services nationwide. If you receive a comparable written quote from another national provider for the same equipment, labor, and service level, we will match or beat it. All quotes are all-inclusive — equipment, delivery, installation, show operation, and teardown are covered with no hidden labor surcharges or freight fees.
Bring us a written competitor quote and we will beat it — no exceptions, no fine print.
Choose from Huge Selection of Event Production Rentals Technology
Monitor Rentals
4K Commercial Displays & Touchscreens
Tablets & Smartphones
Thousands of Tablet and
iPhone Rentals
Laptop Rentals
High-end PC & Apple Computers Available
Video Wall Rentals
Thousands of LED & LCD Video Wall Tile Rentals
Kiosk Rentals
Interactive Kiosk Rentals for Events
Gaming Computer Rentals
Level up Your Gaming Events with Our High-End Machines
AV Rentals
AV Equipment For General Sessions & Breakouts
Touch Table Rentals
Create Memorable Experiences with Our Unique Rentals
Nationwide Event Production Rentals for Convention Centers
Aria AV Rentals is a trusted partner and supports events and trade shows in all major U.S. convention centers including: Javits Center New York, Las Vegas Convention Center, McCormick Place Chicago, Orange County Convention Center Orlando, Georgia World Congress Atlanta, San Diego Convention Center San, and many more . No matter the location, you receive the same professional event production rentals and reliable service.
We also offer state-of-the-art Laptops, iPhones, Computer and AV systems and promise to deliver the best experience for our most demanding clients. Compare our technology rental cost in your city and get the most competitive price quote now.