Projector Rentals for Trade Shows, Events & Corporate Presentations
4000–10000 Lumen Projectors — Optoma, Epson Laser & Panasonic 3LCD — With Screens, Stands & On-Site Setup
Aria AV Rentals supplies projectors, screens, and stands for trade shows, corporate presentations, conferences, and events nationwide. Our projector rental inventory spans 4000-lumen short throw and ultra short throw DLP projectors through 10K-lumen WUXGA laser 3LCD projectors — covering every venue size from a hotel breakout room through a large conference general session. Every projector rental includes a screen, stand, and cabling, delivered and set up by our technicians before your event starts.
With local hubs in Las Vegas and Chicago, we serve every major convention center, hotel conference room, and trade show venue in both cities with same-day delivery and technicians who know your venue’s specific room dimensions and projection requirements. Every order is backed by our 100% Best Price Guarantee.
Check out our daily, weekly, and monthly rentals with 100% guaranteed lowest prices anywhere in the nation. Furthermore, we are proud to offer 24/7 technical support. Get a free quote now.
How Many Lumens Does Your Event Need?
Lumen count is the single most important projector specification for events — it determines whether the image is visible in your venue’s ambient lighting. Too few lumens and your audience sees a washed-out image. Too many and you are paying for brightness you do not need. Here is a practical reference for choosing the right projector from Aria AV’s inventory:
Lumens | Room size | Lighting conditions | Best Aria AV model |
4000 lumens | Up to 150 people | Controlled / dimmed lighting | Optoma EH320UST Ultra Short Throw · Optoma EH412ST Short Throw |
5000 lumens | 150–400 people | Partially lit — hotel ballroom, conference room | Epson PowerLite 2250U LCD · Panasonic PT-VZ580U 3LCD |
10000 lumens | 400–800 people | Bright ambient light — trade show, general session | Epson PowerLite L630SU Laser 3LCD — recommended flagship |
LED video wall | 800+ people or outdoor | Any lighting conditions | Aria AV LED video wall rentals — ariaav.com/rental-categories/video-wall-rentals/ |
Rule of thumb Double the ambient light, double the lumens. A 4000-lumen projector in a fully darkened room produces a better image than a 6000-lumen projector in a brightly lit room. Always ask your venue coordinator whether house lights can be dimmed during your presentation — the answer affects which projector you need. |
Latest 10K Projector Rental
Panasonic PT-RZ970
10,000-Lumen WUXGA 1-Chip DLP Solid Shine Laser
Aria AV’s highest-lumen projector — dual solid-state laser modules delivering 10,000 lumens of consistent, maintenance-free brightness. The PT-RZ970 is the correct specification for large ballrooms, general session rooms, and trade show conference spaces in San Francisco with high ambient light and audiences of 500 or more. No lamp replacement risk, no warm-up time, and 20,000 hours of operational life.
- Large ballroom general sessions
- 500+ person audiences
- High ambient light — house lights on
- Multi-day conference main stages
- Trade show keynote rooms
- Projection mapping & productions
Projector Rental Inventory — Models & Specifications
Epson PowerLite L630SU — 6000-Lumen Laser Flagship
The Epson PowerLite L630SU is Aria AV’s highest-lumen projector rental — a 6000-lumen WUXGA (1920×1200) laser 3LCD projector that delivers professional image quality in large ballrooms, general session rooms, and trade show conference spaces with high ambient light. The laser light source eliminates lamp replacement concerns, maintains consistent brightness throughout the rental period, and offers a longer operational life than lamp-based projectors.
Specification: Epson PowerLite L630SU · 6000 lumens · WUXGA 1920×1200 · Laser 3LCD · 16:9 and 16:10 native · Ultra short throw ratio 0.35:1 · HDMI · USB · LAN · 3D capable
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Best for Large ballrooms and general session rooms · High ambient light environments · Trade show conference rooms · Multi-day conference main stages |
Epson PowerLite 2250U — 5000-Lumen WUXGA LCD
The Epson PowerLite 2250U is a 5000-lumen WUXGA (1920×1200) 3LCD projector — the practical workhorse for mid-size conference rooms, hotel meeting rooms, and breakout sessions where 4000 lumens falls short but the 6000-lumen laser is more than required. The 2250U delivers natural, accurate color reproduction through Epson’s 3LCD technology — three separate LCD chips for red, green, and blue produce no color wheel rainbow effect.
Specification: Epson PowerLite 2250U · 5000 lumens · WUXGA 1920×1200 · 3LCD · 16:9 and 16:10 · Throw ratio 1.21–1.95:1 · HDMI · USB · LAN · Wireless optional
Best for Hotel ballrooms 150–400 people · Conference room presentations · Corporate training sessions · Breakout rooms with partial ambient light |
Panasonic PT-VZ580U — 5000-Lumen WUXGA 3LCD
The Panasonic PT-VZ580U is a 5000-lumen WUXGA 3LCD projector — Panasonic’s professional-grade answer to mid-size conference and event projection. The PT-VZ580U is known for exceptional reliability and consistent color accuracy over extended runtime, making it the preferred choice for multi-day conference general sessions where consistent image quality across three or four consecutive days of operation matters. 3LCD technology ensures full brightness.
Specification: Panasonic PT-VZ580U · 5000 lumens · WUXGA 1920×1200 · 3LCD · 16:9 and 16:10 · Throw ratio 1.18–1.91:1 · HDMI · DVI · SDI · RS-232
Best for Multi-day conference main stages · Corporate general sessions · Healthcare and pharmaceutical presentations requiring color accuracy · Events needing SDI connectivity for broadcast feeds |
Optoma EH320UST — 4000-Lumen Ultra Short Throw
The Optoma EH320UST is a 4000-lumen ultra short throw DLP projector — designed to project a large image from a distance of just a few inches from the screen surface. Ultra short throw projection eliminates presenter shadow problems entirely, allows the projector to sit on a low table immediately below the screen and removes the need for ceiling mounting hardware. Ideal training environments, where a traditional throw ratio would require ceiling mounting setup.
Specification: Optoma EH320UST · 4000 lumens · 1080p 1920×1080 · DLP · 3D compatible · Ultra short throw ratio 0.25:1 · HDMI × 2 · VGA · USB-A · 16:9
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Best for Boardrooms and executive conference rooms · Training rooms where presenter shadow is a concern · Breakout rooms with limited throw distance · Events requiring tabletop projection without ceiling rigging |
Optoma EH412ST — 4000-Lumen Short Throw DLP
The Optoma EH412ST is a 4000-lumen short throw 1080p DLP projector — a step up from the ultra short throw EH320UST in throw distance and flexibility, suited to mid-size rooms where the projector can be placed 6 to 15 feet from the screen without requiring the rear-of-room ceiling mount installation that a standard throw ratio would need. DLP single-chip technology delivers high contrast ratio, making it effective for presentations.
Specification: Optoma EH412ST · 4000 lumens · 1080p 1920×1080 · DLP · Short throw ratio 0.50:1 · HDMI × 2 · VGA · HDBaseT · 16:9 native
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Best for Mid-size conference rooms 6–15 ft throw · Hotel meeting rooms · Corporate training rooms · Events where ceiling rigging is not available but standard throw distance is insufficient |
Why Event Producers Choose Aria AV for Projector Rentals
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Every projector rental is available with Screen, Stand & Cabling
A projector without a screen is unusable. Every Aria AV projector rental is available with a size-matched screen, a compatible stand, HDMI and VGA cabling, and a wireless presenter remote — delivered together as a complete, ready-to-use presentation system. order accessories with projectors.
✓ Complete system — projector, screen, stand, cables, remote
02
Pre-Tested for Your Room Before Delivery
Aria AV configures throw distance, keystone correction, aspect ratio, and connectivity for your specific room dimensions before delivery. When equipment arrives at your venue it is powered on, the image is correct for your screen size, and your presentation source is connected and displaying. No on-site calibration required.
✓ Configured for your room dimensions before every delivery
03
Local Hubs at Las Vegas & Chicago
Our Las Vegas hub serves the LVCC, Mandalay Bay, and every Strip hotel. Our Chicago hub covers McCormick Place and all downtown conference hotels. Same-day emergency delivery is available from both hubs. On-site technicians who have worked your specific venue before and know the room layouts, power access points, and projection distances in advance.
✓ Same-day emergency delivery from Las Vegas and Chicago hubs
04
100% Best Price Guarantee
If you receive a comparable written quote from another national projector rental provider for the same model, screen size, and service level, we will match or beat it. All pricing is transparent with line item: delivery, screen, stand, cabling, setup, on-site support, and pickup. No hidden transport or labour fees.
✓ Written competitor quote? We will beat it — guaranteed
Outdoor Projector Rentals
Immersive Open-Air Experiences For events held in outdoor settings, outdoor projector rentals offer an immersive viewing experience. These projectors are designed to deliver bright and clear visuals even in natural light conditions, making them ideal for movie nights, sporting events, and multimedia presentations held in open spaces.
How much does it cost to Rent a Projector?
Budget-Friendly Solutions Projector rental costs can vary depending on factors such as the type of projector, its brightness, resolution, and rental duration. However, projector rentals remain a cost-effective solution compared to purchasing expensive projection equipment. Rental options cater to different budgets, making it feasible to obtain top-quality projectors without exceeding your financial constraints.
Projector Screens, Stands & Accessories
Every Aria AV projector rental includes a compatible screen and stand. Additional screens, presentation hardware, and production accessories are available separately or bundled with any projector order.
Screens & Display Surfaces
- 6ft Tripod Screen with Black Skirt — portable, freestanding, ideal for breakout rooms and small meeting rooms (80″ diagonal approx.)
- 8×8 Projector Screen with Stand — 16:9 format, professional pipe-and-drape compatible stand system
- Draper 7.5×10 Fast Fold with Front Projection Dress Kit (2 available) — 120″ diagonal, professional fast fold frame system for general sessions and main stage presentations
Stands & Mounts
- Projector Stand — 41″ H × 24″ W × 18″ D, black powder coat — standard stand for tripod-mounted projector setup in meeting rooms
- Commercial Adjustable Cart — 32″–41″ height with power (5 units available) — wheeled mobile cart with integrated power strip for event room flexibility
- Safe Lock Stand for Projectors — secure locking stand for high-value projector placement in unattended event environments
Presentation Control
- Wireless Remote Presenter — slide advance, laser pointer, and presentation timer in a single hand unit — included with all laptop and projector rental combinations
- DA-Lite / Draper A-Frame Flip Chart Easel (4 available) — for hybrid presentations combining projected content with physical whiteboard or flip chart notes
Bundled order note All projector rentals can include: the projector unit, one compatible screen (size matched to projector and throw distance), a stand, power cabling, HDMI and VGA connectivity cables, and a wireless presenter remote. Additional screens, stands, and cabling are available when ordered with a projector. Separate screen-only rentals are also available. |
FAQ About Projector Rentals
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Full inventory — 6 models
Aria AV rents six projector models for events nationwide — all available with screen, stand, cabling, and wireless remote.
Model Lumens Technology Best for Panasonic PT-RZ970LASERFLAGSHIP 10,000 lm Dual Solid-State Laser DLP · WUXGA 500+ person general sessions · high-ambient ballrooms · IMAG Epson PowerLite L630SULASER 6,000 lm Laser 3LCD · WUXGA · 0.35:1 UST 150–400 people · partially lit ballrooms Panasonic PT-VZ580U 5,000 lm 3LCD · WUXGA · SDI input Multi-day conferences · SDI broadcast feeds Epson PowerLite 2250U 5,000 lm LCD · WUXGA · 1.21–1.95:1 Hotel ballrooms · corporate training rooms Optoma EH412ST 4,000 lm DLP · 1080p · Short Throw 0.50:1 Training rooms · breakout rooms 6–15 ft throw Optoma EH320UST 4,000 lm DLP · 1080p · Ultra Short Throw 0.25:1 Trade show booths · boardrooms · 12" from screen The Panasonic PT-RZ970 at 10,000 lumens is Aria AV's highest-lumen projector and the correct specification for large ballroom general sessions with 500 or more attendees and any environment where house lights cannot be dimmed.
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Lumen guide
Lumens Audience Lighting conditions Best Aria AV model 4,000 lm Up to 150 Darkened or dimmed room Optoma EH320UST · EH412ST 5,000 lm 150–400 Partially lit hotel ballroom Epson 2250U · Panasonic PT-VZ580U 6,000 lm 150–600 Significant ambient light Epson PowerLite L630SU Laser 10,000 lm 500–800+ Bright ambient · house lights on · trade show Panasonic PT-RZ970 Dual Laser — flagship When in doubt, choose the higher lumen tier. You can reduce brightness with projector controls — you cannot add brightness the projector does not have. The PT-RZ970 at 10,000 lumens is the correct choice whenever house lights cannot be meaningfully dimmed, or when the audience exceeds 500 people in a large ballroom or trade show conference room.
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10K Laser Flagship
The Panasonic PT-RZ970 is Aria AV's highest-lumen projector — 10,000 lumens from dual solid-state laser modules in WUXGA 1920×1200 resolution. It is the correct specification for your event when any of the following apply:
Audience of 500 or more peopleBallroom or session room with house lights that cannot be fully dimmedTrade show general session room with fixed overhead fluorescent lightingIMAG setup requiring SDI input for live camera feed from a production switcherMulti-day national conference where consistent brightness on day three matters as much as day oneKeynote or main stage where projection failure in front of a large audience is unacceptableDual-laser failover: The PT-RZ970 uses two independent solid-state laser modules. If one module is reduced, the second maintains full operation — the event continues without interruption. This is why AV directors specify the PT-RZ970 for critical general sessions rather than a single-source high-lumen projector. Specs: WUXGA 1920×1200 · 10,000:1 contrast · HDMI · DVI · SDI · RS-232 · LAN · 360° installation · 20,000-hour rated laser life · instant on/off.
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Ultra Short Throw
The Optoma EH320UST projects a large image from approximately 12 inches away from the screen — the projector sits on a low table directly below the display surface. Because light travels at a steep upward angle rather than horizontally across the room, a presenter standing in front of the screen is never in the light path. No presenter shadow, regardless of where the speaker stands.
No presenter shadow — beam path never crosses the presenterNo ceiling rigging needed — projector on a tableFits inside a 10×10 trade show booth4,000 lm · 1080p · HDMI × 2 · USB · 3D compatible -
Included
Yes. Every Aria AV projector rental is available with a size-matched screen, stand, HDMI and VGA cabling, and a wireless presenter remote as a bundled package. Screen size is matched to your throw distance and audience size when you place your order — no separate accessory ordering required.
6ft tripod screen (~80" diagonal) — small meeting rooms & breakout sessions, up to 50 people8×8 with stand (~100" diagonal, 16:9 widescreen) — hotel ballrooms & conference rooms, 100–300 peopleDraper 7.5×10 fast fold (120" diagonal, with front projection dress kit) — general sessions & main stages, 300+ people. 2 units available for dual-screen configurations.Screen-only rentals are also available for events where you already have a projector — all three screen formats delivered, set up, and collected by an Aria AV technician.
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Laser advantage
Both the Panasonic PT-RZ970 (10,000 lm) and the Epson PowerLite L630SU (6,000 lm) use solid-state laser light sources, providing four operational advantages over lamp-based projectors for events:
No lamp failure risk — solid-state laser has no consumable lamp to burn out mid-eventConsistent brightness — laser does not fade; day three looks identical to day oneInstant on/off — full brightness immediately on power-on; no warm-up or cooldown cycle20,000-hour rated life — versus 2,000–4,000 hours for a standard lampPT-RZ970 adds dual-module redundancy: Two independent laser modules — if one is reduced, the second maintains full-event operation. The critical reliability reason AV directors specify the PT-RZ970 for general sessions and keynote stages where failure in front of hundreds of attendees is unacceptable.
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Nationwide delivery
Yes. Aria AV delivers projectors, screens, stands, and accessories to any event venue in the United States — convention centres, hotel conference rooms, trade show facilities, ballrooms, and temporary event spaces nationwide. Same-day delivery is available for qualifying orders.
Every delivery includes an Aria AV technician who sets up the projector, configures throw distance and keystone correction for your specific room, connects your presentation source, and confirms the image is correct on your screen before the event opens.
Major convention centres and venues served:
Javits Center — New YorkLas Vegas Convention CenterMcCormick Place — ChicagoOrange County Convention Center — OrlandoGeorgia World Congress Center — AtlantaMoscone Center — San FranciscoSan Diego Convention CenterWalter E. Washington Convention Center — DCKay Bailey Hutchison Convention Center — DallasAll major hotel conference properties nationwide -
Best price guarantee
Yes. Aria AV offers a 100% Best Price Guarantee on all projector rentals nationwide. Bring us a written competitor quote for the same projector model, screen size, and service level — we will match or beat it.
All pricing is all-inclusive — no separate freight, labour, or transport fees:
Projector unit (all 6 models available)Screen — size-matched to your room and throw distanceStand, HDMI cabling, VGA cabling, wireless presenter remoteTechnician delivery and setup at your venue24/7 on-site support throughout your eventPickup at event close — nothing to pack or ship
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Apart from Projectors for rent we offer a wide range of laptop computer and AV technology related items for rent. Call us or get a quote now.
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Laptop & Computer Rentals
MacBook Pro M3 · Dell XPS · HP EliteBook · Lenovo ThinkPad · Fleet imaging
LED Video Wall Rentals
P1.5–P6 · Aluvision, BeMatrix & Infield · Indoor & outdoor · Any size
Nationwide Projector Rentals for Convention Centers
Aria AV Rentals is a trusted partner and supports events and trade shows in all major U.S. convention centers including: Javits Center New York, Las Vegas Convention Center, McCormick Place Chicago, Orange County Convention Center Orlando, Georgia World Congress Atlanta, San Diego Convention Center San, and many more . No matter the location, you receive the same professional quality projectors and reliable service.
We also offer state-of-the-art Laptops, iPhones, Computer, Printers and AV systems and promise to deliver the best experience for our most demanding clients. Compare our printer and projector rental cost in your city and get the most competitive price quote now.