Event Registration Rentals for Check-in at Trade Shows & Conferences

Aria AV rents a complete registration technology suite: self-service check-in kiosks (32" to 55"), badge and card printers, QR code and barcode scanners, iPads and tablets, laptops, lead retrieval devices, RFID access control systems, and on-site support staffing. All equipment arrives pre-configured with your registration software, attendee data, and event branding.

Yes. Every device is pre-loaded with your registration platform, attendee database, badge templates, Wi-Fi credentials, and event branding before it leaves our warehouse. We run a full end-to-end test before shipping. When equipment arrives at your venue, it powers on and works — no on-site IT setup required on event morning.

Aria AV rents Zebra badge and card printers including the ZC300 and ZXP Series 7 for full-color photo ID badges, and Zebra ZD series thermal printers for label and lanyard cards. All units arrive pre-loaded with your badge design software and attendee data — ready to print walk-up badges in under 30 seconds per attendee.

Most registration equipment orders are confirmed within 24 hours of a finalized quote. For events in Las Vegas and Chicago, where we operate local hubs, same-day and next-day delivery is regularly available. For large multi-device deployments, we recommend contacting us 5 to 7 business days in advance to allow time for software integration, configuration, and pre-event testing.

Our Las Vegas hub serves the LVCC, Mandalay Bay, the Venetian Expo, and every major Strip property — home to CES, NAB, SEMA, and AWS re:Invent. Our Chicago hub covers McCormick Place, Navy Pier, and Midwest corporate venues. Local presence means same-day emergency delivery, no cross-country freight costs, pre-event venue staging, and technicians who already know your venue's floor plan and loading dock.

Yes. Every registration rental includes a dedicated project manager and on-site technicians who handle setup, staff training, live troubleshooting, device swaps, and teardown. For multi-day events, technicians remain on-site for the full duration. 24/7 remote support is also available by phone for smaller deployments.

Yes. Aria AV rents handheld barcode scanners, QR code readers, and tablet-based lead capture devices for exhibitor booth staff. Devices are compatible with all major event platforms and can be configured for your specific trade show. Thousands of devices are available simultaneously for large multi-exhibitor deployments.

Aria AV offers a Damage Waiver that covers accidental damage to rented registration equipment during the event period for a low flat daily rate per unit. This covers standard event accidents and eliminates unexpected repair or replacement costs. The waiver does not cover theft or intentional damage. Full rental documentation is provided for your insurer on request.

Yes. Aria AV's registration equipment is platform-agnostic and works with all major event registration systems including Cvent, Eventbrite, RegOnline, and custom platforms. Our technicians coordinate with your software provider during setup to ensure kiosks, badge printers, and scanners are fully integrated and tested before your event opens.

Yes. Aria AV offers a 100% Best Price Guarantee on all event registration equipment rentals nationwide. If you receive a comparable written quote from another national provider for the same equipment, configuration, and service level, we will match or beat it. All pricing is all-inclusive — delivery, setup, on-site support, and pickup with no hidden fees.