Projector Rentals in Dallas for Events & Trade Shows
Aria AV Rentals provides 4000 to 10,000-lumen laser projectors for trade shows, conferences, and corporate events at the Kay Bailey Hutchison Convention Center, Gaylord Texan, and every major Dallas-area venue.
Which projector does your Dallas event need?
Match lumen count to your room size and ambient light conditions.
Projectors available in Dallas
Panasonic PT-RZ970
10,000-Lumen WUXGA 1-Chip DLP Solid Shine Laser
Aria AV's highest-lumen projector — dual solid-state laser modules delivering 10,000 lumens of consistent, maintenance-free brightness. The PT-RZ970 is the correct specification for large ballrooms, general session rooms, and trade show conference spaces in Dallas with high ambient light and audiences of 500 or more. No lamp replacement risk, no warm-up time, and 20,000 hours of operational life.
- Large ballroom general sessions
- 500+ person audiences
- High ambient light — house lights on
- Multi-day conference main stages
- Trade show keynote rooms
- Projection mapping & productions
3LCD laser projector for large Dallas conference rooms and ballrooms with partial ambient light. No lamp fade, accurate color, WUXGA resolution.
Professional-grade 3LCD for multi-day Dallas conferences. Consistent color accuracy over long daily runtime. SDI for broadcast integration.
Reliable 5000-lumen workhorse for Dallas hotel conference rooms of 150–400 people. Natural color, no rainbow effect, wireless-capable.
Projects from 12 inches — zero presenter shadow, no rigging. Ideal for Dallas boardrooms, hotel breakout rooms, and exhibit booths.
Short throw for Dallas meeting rooms 6–15 ft from screen. High-contrast DLP for technical presentations and fine-detail slides.
How Dallas projector rentals work
Request a quote
Tell us your venue, room size, audience, and event date. We quote within 24 hours.
We deliver
Projector delivered to your Dallas venue — exhibitor booth, conference room, or ballroom.
Set up & calibrated
Technician sets up, calibrates throw and keystone for your room, and tests with your presentation source.
Hands-free return
We collect all equipment at the close of your event. Nothing for you to pack or ship.
Delivered to your Dallas venue
Aria AV delivers projector rentals to every major Dallas convention facility, hotel conference room, and event space — including freight coordination for exhibitor booth deliveries.
Kay Bailey Hutchison Convention Center
726,000 sq ft across three halls — exhibitor booths, general session rooms & registration areas throughout
Gaylord Texan Resort & Convention Center
560,000 sq ft in Grapevine near DFW — large ballrooms, breakout suites, and multi-day conference deployments
Omni Dallas Hotel
90,000 sq ft connected via sky bridge to the KBHCCD — simultaneous hotel + convention center orders
Irving Convention Center at Las Colinas
270,000 sq ft — Fortune 500 corporate events and technology conferences in the DFW tech corridor
Hilton Anatole Dallas
185,000 sq ft — pharmaceutical, association, and corporate conferences across all ballroom configurations
All Dallas Metro Venues
Frisco, Plano, Arlington, DFW Airport corridor, Westin Irving, Sheraton Dallas, Marriott City Center
Available accessories for your Dallas rental
All accessories are quoted separately. Tell us your room and we will specify what you need.
Screens
- 6ft tripod screen — small rooms
- 8×8 with stand — 16:9 mid-size
- Draper 7.5×10 Fast Fold — 120″ general session
Stands & Carts
- Safe lock projector stand
- 41″ H × 24″ W × 18″ D black stand
- Adjustable cart 32″–41″ with power
Control & Connectivity
- Wireless presenter remote
- HDMI and VGA cables
- DA-Lite flip chart easel
Other technology we rent in Dallas
Dallas projector rental — frequently asked questions
- Inventory
Aria AV rents six projector models in Dallas — from 4000 to 10,000 lumens.
Panasonic PT-RZ970 — 10,000 lm Laser DLP Epson L630SU — 6000 lm Laser 3LCD Panasonic PT-VZ580U — 5000 lm 3LCD Epson 2250U — 5000 lm LCD Optoma EH412ST — Short Throw Optoma EH320UST — Ultra Short Throw - Venues
Yes. Aria AV delivers to the Kay Bailey Hutchison Convention Center and all major Dallas event venues. Our technicians coordinate with your move-in schedule and handle setup at your specific room.
We work with your general contractor and exhibit house to stage equipment within your assigned move-in window.
- Accessories
Screens, stands, and accessories are available but are quoted separately — not automatically included. Options:
6ft tripod screen8×8 screen with standDraper 7.5×10 Fast Fold — 120″Adjustable carts with powerSafe lock projector standsWireless presenter remote - Panasonic 10K
The PT-RZ970 produces 10,000 lumens from a dual solid-state laser — the correct specification for large ballrooms, general sessions, and trade show conference rooms with high ambient light.
10,000 lumens — visible under house lightingLaser — 20,000 hr operational life10,000:1 dynamic contrastWUXGA 1920×1200 resolutionNo warm-up — instant on500+ person audiences - Best Price
Yes. Aria AV offers a 100% Best Price Guarantee on all projector rentals in Dallas. Bring us a written competitor quote and we will match or beat it.
All quote pricing is all-inclusive for the projector unit, technician delivery, and setup. Accessories quoted separately at your request.