Complete Projector Packages — Projector, Screen, Sound & Technician Setup, Delivered Anywhere in the US
One order, one delivery, one technician. Tell us your audience size and venue — we match the right projector, screen, stand, and sound system and set everything up before your event opens.
Match Your Audience Size to the Right Package
★ Gold is the most popular package for hotel ballroom corporate events · Not sure which tier? Request a quote with your room size and we'll confirm.
Four Tiers — Every Component Included
Package Comparison
| Component | Bronze | Silver | Gold ★ | Platinum |
|---|---|---|---|---|
| Projector | Optoma EH412ST | Epson 2250U | Epson L630SU | Panasonic PT-RZ970 |
| Lumens | 4,000 lm | 5,000 lm | 6,000 lm | 10,000 lm |
| Light source | Lamp · DLP | Lamp · LCD | Laser 3LCD ✓ | Dual Laser DLP ✓✓ |
| Resolution | 1080p 1920×1080 | WUXGA 1920×1200 | WUXGA 1920×1200 | WUXGA 1920×1200 |
| Screen | 6ft tripod (~80") | 8×8 with stand (~100") | Draper 7.5×10 (120") | Draper 7.5×10 (120") |
| Screen type | Tripod freestanding | Stand frame · 16:9 | Fast fold · dress kit | Fast fold · dress kit |
| Stand / cart | Stand 41"H | Adj. cart 32"–41"H | Adj. cart 32"–41"H | Cart + safe lock stand |
| Sound system | Add-on available | Speaker pair + mic ✓ | Speaker pair + mic ✓ | Full PA + dual mic ✓ |
| SDI input | — | — | — | ✓ IMAG-ready |
| Laser failover | — | — | — | ✓ Dual module |
| Audience | Up to 100 | 100–300 | 300–600 | 500–1,000+ |
| Technician setup | ✓ Included | ✓ Included | ✓ Included | ✓ Multi-day available |
| Nationwide delivery | ✓ | ✓ | ✓ | ✓ |
Customise Any Package
Every package can be expanded. Specify your add-ons when requesting a quote — all pricing returned in one all-inclusive quote.
Second screen & projector
Add a second projector and screen for a dual-display ballroom setup — flanking IMAG screens, dual breakout screens, or a confidence monitor for the presenter. One delivery, one technician, one invoice.
All tiersAdditional microphones
Wired handheld, lavalier clip-on, podium gooseneck, or panel microphone for Q&A. Add any combination to any package. Wireless UHF systems available for unrestricted presenter movement.
All tiersUpgraded PA system
Upgrade from a stereo speaker pair to a 4-speaker ballroom system with subwoofer for events where audio reach and low-frequency response matter — general sessions, award ceremonies, panel events.
Bronze & SilverLaptop rental
Add a Windows or MacBook laptop pre-loaded with PowerPoint and Keynote for presenters who do not bring their own device, or as a dedicated presentation backup machine.
All tiersVideo switcher
Roland PRO A/V V-1HD or Barco ImagePro-II — routes multiple sources (laptop, camera, backup) to multiple screens. Required for IMAG setups and multi-presenter conference productions.
Gold & PlatinumHDMI distribution
HDMI 1×2 or 1×8 splitter for driving multiple displays from a single source — multiple screens in one room, lobby monitor, or overflow room display. Available with any package.
All tiersEvent Types Best Served by a Complete Package
Corporate training & HR
Training managers and HR directors who need a complete, working AV system for an all-day or multi-day training programme — without specifying individual components or coordinating multiple vendors.
Association meetings
Association meeting planners managing room sets, breakout AV, and general session production in a single hotel. One Aria AV order covers all rooms in a coordinated delivery.
Pharmaceutical & medical
Pharma advisory boards, investigator meetings, and medical education programmes. Gold or Platinum with Laser 3LCD (Epson) for colour-accurate clinical data presentation.
Government & non-profit
Annual meetings, board presentations, and public forums where a complete working system is needed and in-house AV resources are limited. Bronze and Silver packages cover most non-profit event footprints.
University & academic
Graduation ceremonies, faculty lectures, and large academic events. Gold for departmental ceremonies, Platinum for full commencement in a large arena or auditorium.
Trade show & exhibit
Bronze or Silver with ultra short throw projector upgrade for exhibit booths where standard throw distance is not available within the booth footprint. Complete package in one delivery to the show floor.
Nationwide Projector Package Rental — Four Steps
Request a quote
Share your audience size, room dimensions, venue, and event date. We confirm the right package tier and return an all-inclusive quote within 24 hours.
Configure & confirm
Select any add-ons — additional mics, second screen, video switcher, laptop. We configure the full package to your spec and confirm the order.
Delivery & setup
Aria AV technician delivers all components to your US venue, sets up the projector and screen, calibrates throw distance and keystone, connects audio, and runs a full system test.
Event support & pickup
24/7 technical support throughout your event. Equipment collected at close — nothing to pack, label, or ship. One invoice covers everything.
Delivered to any US venue — convention centres, hotels, trade shows, outdoor spaces
Aria AV delivers projector packages to any event venue in the United States. Major convention centres, hotel conference properties, trade show facilities (including the Las Vegas Convention Center, McCormick Place, Javits Center, Moscone Center, OCCC, and all major hotel chains nationwide), and temporary event spaces. Same-day delivery available for qualifying orders.
Other Projector & AV Rentals
Projector Rentals Hub
All 6 models · 4K–10K lm · full inventory
Laser Projector Rentals
Epson 6K & Panasonic 10K — no lamp risk
Projector Screen Rentals
Screen-only · 6ft · 8×8 · Draper 120" fast fold
Conference Projector Rentals
General session · IMAG · multi-screen ballrooms
Sound System Rentals
Full PA · wireless mics · conference audio
LED Video Wall Rentals
When 120" is not enough — any size LED wall
Projector Package Rental FAQ
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What's included
Every package includes the projector, size-matched screen, stand or cart, HDMI and VGA cabling, wireless presenter remote, and an Aria AV technician who delivers, sets up, calibrates, and tests everything before your event opens. Silver, Gold, and Platinum include a sound system. Bronze can be upgraded with a speaker and microphone add-on. Pickup at event close is included in all packages.
Projector — matched to room & audience sizeScreen, stand, HDMI + VGA cabling, wireless remoteSound system (Silver / Gold / Platinum)Technician delivery, setup, calibration & test24/7 support during your eventPickup at event close — nothing to pack or ship -
Package selectionUp to 100 people, dimmable room → Bronze (4,000 lm)100–300 people, partial ambient → Silver (5,000 lm)300–600 people, ballroom ambient → Gold (6,000 lm Laser)500+ people, high ambient / IMAG → Platinum (10,000 lm Laser)
Not sure? Provide your venue, room dimensions, and audience size in the quote request — we confirm the right tier and return an all-inclusive quote within 24 hours.
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Sound system
Yes. Silver, Gold, and Platinum packages include a matched powered speaker pair and wireless microphone as standard. Bronze can be upgraded with the same add-on. Larger audio configurations — 4-speaker systems, subwoofer, additional wireless channels, lavalier, and podium microphones — are available at any tier. Specify your audio requirements in the quote request.
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Gold packageEpson L630SU — 6,000 lm Laser 3LCD WUXGA Draper 7.5×10 fast fold — 120" + dress kit Adj. cart 32"–41"H HDMI 25ft + 50ft · VGA · wireless remote Powered speaker pair + wireless mic Technician delivery, setup & calibration
The L630SU laser light source eliminates lamp failure risk and maintains consistent brightness across multi-day events — the reason Gold is the most specified package for national conference ballroom use.
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Platinum package
Built around the Panasonic PT-RZ970 — 10,000 lumens from dual solid-state laser modules, WUXGA 1920×1200, SDI input for IMAG camera feeds, and dual-laser failover protection. Specify Platinum when:
Audience of 500 or more peopleHouse lights cannot be meaningfully dimmedIMAG live camera feed via SDI requiredCritical keynote where projection failure is unacceptable -
Trade show booths
Yes. Configure Bronze or Silver with an ultra short throw projector upgrade (Optoma EH320UST, 0.25:1 throw ratio). Standard throw needs 15–25 feet — impossible in a 10×10 booth. The EH320UST projects from 12 inches, sitting on a table inside the booth. Specify "trade show booth" and your booth dimensions in the quote request.
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Nationwide delivery
Yes. Aria AV delivers complete projector packages to any US event venue — convention centres, hotel conference rooms, trade show facilities, ballrooms, training rooms, and temporary event spaces. Every delivery includes an Aria AV technician who sets up, calibrates, and tests the full system before the event opens. Same-day delivery available for qualifying orders. Pickup at event close included.
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Best price guarantee
Yes. 100% Best Price Guarantee on all projector packages nationwide. Bring us a comparable written quote — we match or beat it. All-inclusive pricing: projector, screen, stand, cabling, sound system, technician delivery, setup, 24/7 support, and pickup. No separate freight or labour line items.