Question 1

What are the most common uses for iPad rentals at events?

Accepted Answer

The six most common iPad rental use cases at events are event registration and check-in (iPads paired with Zebra badge printers for Cvent OnArrival, RegFox, and similar platforms), kiosk deployments (Lilitab floor or tabletop stands in kiosk mode for self-service check-in, wayfinding, and survey collection), survey and polling (SurveyMonkey, Qualtrics, and Zonka in offline kiosk mode for conference feedback and research), POS and payment processing (Square Stand, Square Reader, and Stripe Terminal for trade show sales, charity auctions, and event merchandise), trade show lead capture (iCapture, Leadature, and BoothIQ syncing to Salesforce or HubSpot at booth stations), and bulk fleet deployments (50 to 500+ identically configured iPads for large conferences, training programmes, and national trade shows). Aria AV has dedicated full pages for each use case with platform-specific configuration guidance.

Question 2

How do I know which iPad use case applies to my event?

Accepted Answer

The question to answer is: what will the iPad do at your event? If attendees check in and collect badges, you need event registration. If the iPad sits on a stand unattended for visitors to interact with independently, you need a kiosk. If you are collecting attendee opinions or feedback data, you need survey and polling. If you are accepting card payments for products, auction items, or event services, you need POS and payment. If you are an exhibitor capturing visitor contact details at your booth, you need trade show lead capture. If your event needs 50 or more iPads simultaneously, the logistics of MDM fleet imaging, charging carts, spare units, and delivery coordination are the primary concern — you need the bulk fleet page. Many events combine two or more use cases: a trade show exhibitor might use lead capture iPads and a POS station simultaneously, requiring separate configurations for each role.

Question 3

Can one iPad be configured for multiple uses at the same event?

Accepted Answer

Yes, with limitations. A single iPad can run multiple apps installed simultaneously — for example, both a survey app and a product catalogue app could be installed on the same device. However, when an iPad is in kiosk mode or Guided Access for survey collection, it is locked to the single survey application and cannot be used for any other purpose during that session. For events where the iPad needs to serve different functions at different times of day — product demo in the morning and lead capture in the afternoon — Aria AV can configure multiple apps and provide instructions for switching between modes. For events where simultaneous multi-purpose use is required, the recommended approach is to deploy separate iPads for each distinct function rather than switching a single device between roles.

Question 4

What software does Aria AV install on event iPads?

Accepted Answer

Aria AV installs whatever software your event requires, subject to licensing. For event registration: Cvent OnArrival, RegFox, Eventleaf, Splash, and Eventbrite. For kiosk deployments: Guided Access (built-in iOS), Kiosk Pro, ScreenCloud, and custom web apps. For surveys: SurveyMonkey Anywhere, Qualtrics offline app, Zonka Feedback, QuickTapSurvey, and Typeform. For POS: Square POS, Square for Retail, Square for Restaurants, and Stripe Terminal app. For trade show lead capture: iCapture, Leadature, Cvent LeadCapture, BoothIQ, Popl, and QuickTapSurvey. You provide the software licence or account credentials — Aria AV handles the installation, configuration, and testing. Allow 3 to 5 business days for standard software configuration and 5 to 7 days for complex enterprise configurations.

Question 5

What is the difference between an iPad kiosk and an iPad for event registration?

Accepted Answer

An iPad kiosk refers to the hardware configuration — an iPad secured in a Lilitab floor stand or tabletop enclosure, locked in single-app kiosk mode, with all cabling hidden and an auto-reset timer between interactions. A kiosk can serve many functions: registration check-in, survey collection, wayfinding, product catalogue display, or digital signage. Event registration refers to the specific workflow of checking attendees in against a pre-existing attendee list, printing name badges, and recording attendance. Event registration deployments typically use a Lilitab tabletop kiosk or a bare iPad at a staffed desk, paired with a Zebra badge printer and running Cvent OnArrival, RegFox, or a similar platform. The kiosk page covers the hardware and software for locked single-app iPad stations. The registration page covers the complete check-in workflow including attendee data pre-loading, badge printer pairing, offline mode, and Wi-Fi configuration for registration areas.

Question 6

Can iPads rented for one use case (e.g. registration) be re-configured for another use at the next event?

Accepted Answer

Yes. Aria AV fully wipes every iPad after each event and re-images them from scratch for the next deployment. There is no residual configuration or data from previous events on any device. For organisations that run recurring events with the same use case — quarterly compliance surveys, monthly onboarding cohorts, or annual trade show lead capture — Aria AV retains the configuration profile between deployments, so the imaging process for your next event is faster. For organisations that change use case between events — registration one quarter, survey the next — each event is treated as a fresh configuration with no carryover from previous setups.

Question 7

Does Aria AV guarantee the best price across all iPad use-case rentals?

Accepted Answer

Yes. Aria AV offers a 100% Best Price Guarantee on all iPad rental configurations nationwide — kiosk, registration, survey, POS, trade show, or bulk fleet. If you receive a comparable written quote from another national provider for the same iPad model, configuration, and service level, we will match or beat it. All pricing is all-inclusive — software installation, kiosk mode setup, badge printer pairing, cellular data plan if required, delivery, on-site setup, 24/7 support, and post-event data wipe.

866-840-1472

What Will Your Event iPads Do? Find the Right Setup.

Six ways events use iPads — each with its own dedicated setup

Answer one question — find your use case

All platforms Aria AV configures — by use case

📋 Registration

🗔 Kiosk

📊 Survey & Polling

💳 POS & Payment

🏭 Trade Show Lead Capture

📦 Bulk Fleet

All software is pre-installed and tested before delivery — your team arrives to a working system

iPad model & category pages

iPad Rentals — hub

iPad Rental by Model

iPad Pro M4 Rentals

iPad Air M3 Rentals

iPad Mini A17 Pro

Bulk iPad Rentals

iPad use case FAQ

Tell us what your iPads need to do.

Quote Request

Aria AV

Technology

Services

Follow Us