Austin Printer & Copier Rentals for Events & Trade Shows
Color laser, multifunction, black & white, and badge printers — delivered to the Austin Convention Center, JW Marriott Austin, Hilton Austin, and every downtown and Domain-area conference venue. SXSW activations and corporate events welcome.
Printers available in Austin
HP Color LaserJet Pro MFP M479fdw
Color Multifunction — Print · Copy · Scan · Fax
Aria AV's color multifunction flagship — print, copy, scan, and fax in one unit. The HP M479fdw delivers sharp, accurate color at 28 PPM with built-in Wi-Fi, USB, and Ethernet connectivity. Ideal for exhibitor booths, conference registration desks, and any Austin event requiring on-demand color printing. Available on daily and weekly rates.
- Exhibitor booth on-demand printing
- Conference registration desks
- Corporate event document printing
- Multi-function office replacement
- Daily or weekly trade show rentals
For large-volume Austin event printing — conference programs, attendee packets, and sponsor materials. Four paper trays, auto duplex, and tabloid paper capability up to 11×17 inches. Wheeled stand for easy repositioning.
Cost-efficient solution for high-volume text printing at Austin events. Up to 8.5×14 inch legal size, auto duplex, and network-capable. Ideal when color is not required and volume is high.
On-demand badge printing at Austin event registration desks. Compatible with Cvent, Eventbrite, and Boomset. USB and network connectivity. Lanyards and badge stock available.
How Austin printer rentals work
Request a quote
Tell us your event date, venue, printer type, quantity, and rental period. We respond within 24 hours.
We deliver
Printer delivered directly to your Austin venue — exhibitor booth, hotel conference room, or registration desk.
Set up & ready
Technician connects, loads paper, runs a test print, and hands over a fully working unit before your event opens.
Hands-free return
We collect all equipment at the close of your event or rental period. Nothing for you to pack or ship.
Delivered to your Austin venue
Aria AV delivers printer rentals to every major Austin convention facility, hotel conference room, and event space — including move-in coordination for exhibitor booth deliveries.
Austin Convention Center
247,000 sq ft across six halls in downtown Austin — technology, healthcare, and government conferences. SXSW activations, exhibitor booths, and general session rooms
JW Marriott Austin
112,000 sq ft flagship downtown conference hotel — technology company conferences, pharmaceutical meetings, and association events in the 2nd Street District
Hilton Austin
93,000 sq ft directly connected to the Austin Convention Center via enclosed walkway — simultaneous hotel + convention center printer deployments
Marriott at The Domain
45,000 sq ft in Austin's northern tech corridor — corporate events for Apple, Dell Technologies, and the technology company cluster along 183 and MoPac
AT&T Hotel and Conference Center
UT Austin campus — executive education, academic conferences, and technology company events with university campus positioning
All Austin Venues
Omni Austin Hotel Downtown, Fairmont Austin, W Austin, Palmer Events Center, and all downtown and Domain-area conference properties
Other technology we rent in Austin
Laptop Rentals
MacBook Pro M3, Dell, HP, Lenovo
iPad Rentals
iPad Pro M4, iPad Air M2 fleets
iPhone Rentals
iPhone 17 Pro Max, lead capture & demos
Monitor Rentals
4K commercial displays 43″–115″
Projector Rentals
4K–10K lumen · Epson, Panasonic, Optoma
Kiosk Rentals
Touchscreen & badge printing kiosks
Austin printer rental — frequently asked questions
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Printer inventory
Aria AV rents four printer categories in Austin — all available on daily and weekly rates.
HP M479fdw — Color MFP · 28 PPM High-speed Copier — 40–60 PPM · 11×17″ B&W Laser — 40 PPM · Legal size Zebra ZD420/ZD620 — Badge & Label -
Venue delivery
Yes. Aria AV delivers to the Austin Convention Center, JW Marriott, and all Austin venues. Our technicians coordinate with your move-in schedule and handle setup at your specific room.
We work with your exhibit house and general contractor to deliver within your assigned move-in window.
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Rental rates
Yes. All printer rentals in Austin are available on daily, weekly, and multi-day rates.
Daily rate — single-day eventsWeekly rate — trade showsMulti-day — conference pricingMonthly — office & long-term -
IncludedToner included — every rentalOne ream of paper per printerAdditional paper packages availableSupply your own paper — also fine
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Best price
Yes. Aria AV offers a 100% Best Price Guarantee on all printer rentals in Austin. Bring us a written competitor quote and we will match or beat it.
All-inclusive pricing — delivery, setup, toner, paper, 24/7 support, and pickup. No hidden fees.